GENERAL ENTRY GUIDELINES FOR CONTENT AND FORMATTING
When gathering content, please remember to emphasize PROCESS and DEVELOPMENT! Your materials should tell the story of initial ideas, collaborative approaches, design choices, and how you elevated narrative. If your production was realized, this visual dramaturgy will take the viewer from initial discussion to how the work appeared on stage. Also remember that your School Information should not be present on your materials.
All entries, whether LIVE or VIRTUAL should include as much documentation of the process as possible. ALL ENTRIES MUST FIRST BE SUBMITTED DIGITALLY.
SUBMISSIONS MUST INCLUDE THESE REQUIRED ELEMENTS:
· Elevator Pitch Video (3 minutes in length, describing approach or experience)
· 1-page Design Statement or Letter of Intent (Stage Management)
· Display Materials (digital posters for online, digital and display boards for F2F) or Binder (Stage Management)
· Optional for DTM: Stand Alone Item
· Resume (Stage Management Only)
OVERVIEW: THE VIRTUAL FORMAT IS MEANT TO MIMIC THE PHYSICAL DISPLAYS AT THE LIVE FESTIVAL. SEE HYPERLINK for information on how you can easily translate your entry from VIRTUAL to DIGITAL. Each entry must have two image plates (or files for Stage Management) that illustrate content specific to each category. Images must be SQUARE in shape and do not exceed 10GB. Each Image should feature a collage that illustrates process, convey your inspiration, research, process, and design choices. Images must be submitted as .jpg. files. Samples of slides have been created for your convenience to give you an idea of how to arrange materials. This is meant to approximate the physical display panels, hence the limit of 2. Image plates must display student name, production title, playwright, and category.
SEE HYPERLINK FOR MORE INFORMATION SPECIFIC TO STAGE MANAGEMENT.
SOUND ONLY: Audio files must be submitted through external link in bio. Links should contain material that does not exceed 3 minutes in length. MAXIMUM NUMBER OF LINKS: three (3). Please do not include copyrighted music.
MORE INFORMATION ON SUBMISSION COMPONENTS:
REQUIRED: DESIGN APPROACH STATEMENT/LETTER OF INTENT
This is a concise statement of the design idea or approach, also referred to as a concept statement, to the production should be included on your display materials. For virtual entries, this may be submitted separately but cannot exceed one page in length and should be saved as a .pdf.
The design statement should be presented in a clear and readable format, mounted separately from any other documentation. Statements should not exceed one page. Your Design Approach should include:
● What you think the play is about (theme)
● How you chose to emphasis this theme (in terms of your design approach or concept)
● How you did this with your design (style, design elements, etc.)
For Stage Management, your letter (which also should not exceed a page), should explain your future goals in Stage Management and big process take-aways.
REQUIRED: ELEVATOR PITCH VIDEO
This is a video no longer than 3 minutes in length, which introduces your viewer to your work, your approach, and to the considerations that you made. This should be included with your entry as a HYPERLINK to a shared source. We recommend that you enable selective viewing (no public viewing). More information forthcoming.
GENERAL FORMAT FOR ALL SUBMISSIONS
TO VIRTUAL GALLERY
(All Participants, LIVE AND VIRTUAL)
-ENTRIES MAY NOT DISPLAY SCHOOL NAMES
-REQUIRED: Design Statement (saved as a .pdf or included in one of your image slides). This must be no more than one-page in length.
-REQUIRED: Two image plates that illustrate content specific to each category. Images must be SQUARE in shape and do not exceed 10GB. Each Image should feature a collage that illustrates process, convey your inspiration, research, process, and design choices. Images must be submitted as .jpg. files. Samples of slides have been created for your convenience to give you an idea of how to arrange materials
-REQUIRED: Image plates must display student name, production title, playwright, and category.
-SOUND ONLY: Audio files must be submitted through external link in bio. Links should contain material that does not exceed 3 minutes in length. MAXIMUM NUMBER OF LINKS: three (3). Please do not include copyrighted music.
THE VIRTUAL FORMAT IS MEANT TO MIMIC THE PHYSICAL DISPLAYS AT THE LIVE FESTIVAL.
SEE HERE FOR MORE INFORMATION SPECIFIC TO STAGE MANAGEMENT.
GENERAL FORMAT FOR ALL SUBMISSIONS
TO THE LIVE DTM EXPO EXHIBIT:
· All Materials must be displayed on two panels that can not exceed 48” x 48” in size EACH or 4’ x 8’ total.
· Participants in the Allied Crafts and Technologies Category will be allowed to use a table for display, but must limit the submission of their panel size to 48” x 48.”
· For design areas other than sound, the use of any electrical device (lights or anything needing an electrical outlet) is not allowed.
· All design materials must be labeled with: the play title and playwright; act and scene; and the student designer’s name; and photography credit. Wherever possible the name of the designer’s college or university should not be visible on the front of any materials. The designer’s return address should be on the back of each item of the entry.
· The focus of your exhibit should be on your work. Clean presentations that do not draw attention away from your sketches, photos, research, etc. are recommended. Remember, the respondents have been around the block, and a distracting presentation with lots of hoopla and fringe, etc., will not make them think more highly of your work. A neutral background that is well arranged and clearly and neatly labeled will show your work off better. Generally, respondents like to see your process—research, preliminary sketches, final sketches/models/drafting and if a realized production, production photos. Several good, larger (5” x 7” or 8” x 10”) photos are better than lots of smaller ones that we can’t see very well. Arrange the research, sketches, and if applicable, production photos in a manner in which we can see a clear connection between these different phases of your work.
· The regional festival, its hosts and volunteers are not responsible for item lost or stolen from the display area or its environs. Print out photos and other materials.
· All scenic, costume, lighting, graphics and makeup-design exhibits will be on a 4’ x 8’, 2” thick foam panel. All other projects will sit on ½ of a 8’ long table. Scene Painting may be on either surface. You must not extend your exhibit beyond these spaces.
· Computers are permitted for sound exhibits only. No power will be provided except in the sound room.
· No dimensional materials permitted other than scenic models, as they interfere with sightlines of other exhibits and impede traffic flow through the exhibit. Models and show binders may be exhibited on music stands. Music stands will not be provided, it is the responsibility of the exhibitor to bring a music stand if desired.
· No dress forms will be provided, it is the responsibility of the exhibitor to bring a dress form if desired.
· No resumes or business cards with exhibits.
HELP! I DO NOT HAVE ACCESS TO IMAGE EDITING OR WORD PROCESSING SOFTWARE!
Never fear, click HERE for a list of easy-to-use and free options for formatting your materials. We have also created a helpful participant’s guide to help walk you through the DTM Submission and Response process (see quick links).
FREE GRAPHICS EDITING SOFTWARE
QUICK LINKS
FREE ONLINE RESOURCES FOR CONFERENCE STREAMING AND PARTICIPATION
Deadlines
FEBRUARY 10TH, 2024
All DTM Submissions Due
Questions? Contact Us
Mallory Prucha (Co-Chair)
mallory.prucha@ttu.edu
Jim Means (Co-Chair)
jmeans@dcc.edu